March 16, 2016 / By Zip Schedules / In Zip Forecasting / Comments
8 Expert Tips on How to Make the Best Schedule for Employees
If you are looking for tips on how to make a schedule for employees, you’ve come to the right place. Managing employees can be a big challenge, but it doesn’t have to be like that. When done the right way, managing employees can be an exciting, enriching, and rewarding experience.
To make things easier for you, here is a compilation of 5 important tips on how to make a schedule for employees:
Talk to the company’s lawyer about employee laws. As you probably know, you have to pay overtime whenever an employee works for more than 40 hours a week. Other than overtime, there are many other work laws that you need to be aware of, and this is why you must first talk to a lawyer before you start making work schedule.
The second step you need to take is to determine the actual number of employees you need throughout the week. This will vary from business to business and the location of the business as well. As expected, a retail business will need extra staff during weekends and holidays. In the same way, a restaurant will need extra staff during meal times.
After determining the number of employees you will require at different times of the week, create a chart that should represent your schedule. In your chart, create blocks of time which will represent the shifts you need to be filled. You can do this manually or use scheduling software which works more efficiently.
After creating the blocks of time, fill each block with employee’s names and be careful not to over-schedule or under-schedule any employee.
Remember to factor in vacations and holidays that apply to your location.
Another thing you need to consider if you really want to learn how to make a schedule that will bring out your scheduling skills is flexibility. Today’s technology is allowing employees to work remotely or from home and if your business can manage it, allow employees to work away from the office every once in a while. While you are at it, allow employees to set their own hours whenever possible.
The other thing you need to embrace is to be more open to employee requests. A boss who is genuinely caring and approachable always takes time off, vacation, and other employee requests seriously.
The last tip we have for you on how to make a schedule is to create a procedure or policy for requesting time off so you can always have enough time to create a schedule that will accommodate an absence or two.